How To Create A Project Scope Statement
In my previous article, I have looked at some of the facts that you need to know about techniques for alternative identification for projects. In this article, I want to talk about how to create a scope statement for projects. Follow be as we will look at that together in this article.
A well defined scope statement provides a basis for project stakeholders to make future decisions about the project’s scope . It also serves as a baseline for monitoring the scope during project execution.
Now the guidelines…
#1 Refine the project objectives
There is an need for you refine the project objectives, deliverables , and product scope definition from the requirement Documentation . There are some things that you might have planned that are not just realistic. You need to streamline your goals so that you will not plan what you cannot achieve.
#2 Reexamine project requirements
Also, there is a need for you to Reexamine all your project requirement to know which of the goals you still want to pursue. You have to consider which of the goals need to be reprioritized with respect to the results of the stakeholder analysis.
#3 Review the project boundaries
You need to so review the project boundaries . That is more like determining the scope of the project. If the stakeholder analysis revealed expectations that are out of alignment with the project objectives, ot may be neccesary to add these expectations to the list of excluded items.
#4 Update the preliminary project constraint
There is a need for you to also update the preliminary project constraints , risks , and assumptions. As the project scope comes more into focus , the constraints ,risks , and assumptions need to be reconsidered .
#5 Schedule milestone
There is a need for you to create a schedule milestone so that the client and the project team have dates for setting goals and measuring progress. You need to consider when some actions will be performed on the project. This will help you to determine whether your project is going according to plan or not.
#6 Reviewed cost
There is a need for you to include the reviewed coat estimates for the project. This will allow you to determine some of the coat estimates and limitations that you have to work with. It will allow all stakeholders to identify the coat limitations that have been place on the different aspects of the project.
#7 Document risks
There is a need for you to document some of the known and unknown risks for the project. This will allow you to prioritise the projects and plan on how task with high risks can be mitigated.
#8 Internal Organisation
You need to map out the internal organisation with regard to personnel , including management , project team’s and stakeholders. Be sure to include the management requirements , which will define how the project scope and changes therein are managed.
#9 Document project specifications
There is a need for you to document the project specifications for the project’s. This will enable the project manager and it’s entire team to determine the project costs and other parameters for the project.
#10 Finalise the procedure
In closing, you need to finalise the procedures to create the project scope statement. You have to make sure you have consider all factors and that you have consulted with all stakeholders before you kickstart the project.
As project manager for the launching of an educational project, “Arithmetic on a Stick” Hector reviewed the objectives , deliverables and product scope description from the requirements documentation . There was not more change in it.
However, Hector altered the project requirements to include a new, more aggressive deadline in response to stakeholders needs.
Hector amended the project boundaries to encompass several new parameters including that the project will not confirm to international math standards. Confirming to international math standards was a stakeholder expectation that was not feasible and fell outside the project scope.
Hector reviewed the preliminary constraints , risks , and assumptions and made no changes. He modified the schedule to include milestones, which marked.the projected completion dates for major project components . Meanwhile , Hector’s team prepared a revised cost estimate.
To keep the project focused, Hector collected a list of management requirements . This document defined how the project scope will be managed. Hector also drafted a project team hierarchy, which defined the roles and stature of the project team members.
Finally, Hector worked with the team to review and refine the project specifications , approval requirements , and procedures for accepting the completed product.
Once the scope statement was completed, he distributed it to the project team and stakeholders.
Now your take on this article…
I know you might agree with some of the points that I have raised in this article. You might not agree with some of the issues raised. Let me know your views about the topic discussed. We will appreciate it if you can drop your comment. Thanks in anticipation.
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