How To Identify Resources For Projects

Identify Resources for projects

How To Identify Resources For Projects



In my previous article , I have looked at some of the facts that you need to know about project resources for projects. On this article, I want to talk about how to identify project resources for projects. Follow me as we will look at that together in this article.

Identify Resources for projects

Accurate estimations of the resources required to complete project deliverables are vital in developing a realistic project schedule and budgets .


Here are the guidelines…

#1 Neccesary resources

There is a need for you to determine the neccesary resources needed to complete each activity in the work packages. You will not want to get to the end of the project and discover that you failed to budget for an important component of the project.


#2 Resource quantity

You will also need to discover the quantity of each of the resources that you will need for your project. This will allow you to discover whether you have all it takes to achieve the project deliverables or you will have to rely on external resources.


#3 Determine duration

Furthermore, you need to determine the duration within which the resources must complete each of the activity. This will allow you to monitor each of the project activity. It will also ensure that you are not spending more time that required on project activities.


#4 Resource calendar

There is a need for you to refer to the resource calendar in order to know the time that each of the resources will be available. This will ensure that you have back up plans in case any of your resources will not be available for critical tasks.


#5 Gather Possible interview

You also need to generate possible alternatives resources and areas where resources are unknown, the work is new to your organisation so new resources will need to be brought in.


It also looks at many different resourcing options are known to exist. It also look at areas where there have been disagreement about resource requirements in the past as well as certain activities that has high project risks.


#6 Analyse scope statement

There is a need for you to analyse the scope statement to ensure that you identified all the resources required to perform the project work.  This will allow you to determine what is covered and what is not covered in your project.


#7 Organisational policies

There is a need to also consider organisational policies that could affect resource acquisition and usage. Some questions need to be asked:


  • Can you use contract labour to take advantage of lower hourly rates for certain type of works ?
  • Is renting equipment preferred over purchasing?
  • Must suppliers be selected only from a list of those approved and qualified ?
  • Are there any resource usages that requires authorization from upper management ?


#8 Use buttom-up

There is a need for you to use bottom-up estimating when more details is available about the work packages , you need more accurate estimates , and you have the time to invest in making the estimates.


#9 Use expert judgment

You need to identify and use expert judgment resources . The following should be considered:

  • Knowledge based on your project team.
  • Organisation within your company
  • Technical or professional associations
  • Subject Matter Experts
  • Other project managers of project with aspects similar to your project.


#10 Analyse resource

You need to analyse the resource already available to you. The following questions must be asked:

  • Does the available in-house staff have the required skills and experience or will you have to procure some resources?
  • Will you have access to the materials , facilities and equipment you need to perform the work when it is scheduled to be done ?

#11 Project management software

If neccesary, you have to project management software to plan, organise, and manage project schedule and resources. This can give you a general idea of whether your project will succeed or not through project simulation.


Most project managers use a spreadsheet program to capture the resource requirements for their projects . This allows flexibility in formatting the information and let’s you output the columns you want for a particular purpose.


Typical example…

Robert is trying to determine the  resources required for the initial designs work package of a website project. The art director provided him with a list of resources he will need. Because there are no in-house graphic designer available, Robert authorises him to hire a contractor.


The computer workstation , and black and white printer are overhead items that are already available to the art department. However, there is no colour printer on site and the software program will need to be purchased.


The company’s policies requires that this equipment be rented rather than purchased . As an alternative, Robert directed the art department to utilize a commercial printing facility for presentation items that require colour.




Now your take on this article…

I know you might agree with some of the points that I have raised in this article. You might not agree with some of the issues raised. Let me know your views about the topic discussed. We will appreciate it if you can drop your comment. Thanks in anticipation.



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About Adeniyi Salau 826 Articles
I am an IT enthusiast and a man of many parts. I am a Certified Digital Marketer, Project Manager and a Real Estate Consultant. I love writing because that's what keeps me going. I am running this blog to share what I know with others. I am also a Superlife Stem Cell Distributor. Our Stem Cell Products can cure many ailments.

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