Unknown Facts About Project Charter For Projects
In my previous article , I have looked at some of the facts that you need to know about Project Concept Definition for projects. In this article , I want to look at all that you need to know about Project Charter for projects. Follow me as we are going to look at that together in this article.
Project Charter for projects are documents that formally launches and authorises a new project, or authorises an existing project to continue with the next phase. A project receives authorization when the initiator signs the project charter. To be successful , the project must link to the ongoing work of the organisation and it must match it’s goals and capabilities with business requirements.
The project charter may be developed by an initiator , such as a sponsor, or it may be delegated to the project manager.
if the project charter is created by the sponsor , it is advisable that the project manager also be involved in the development process.
Project charter can be publicised by using a company intranet . However, all project stakeholders will not be given the rights to view the published charters.
Now the components…
#1 Project purpose
This presents a clear description of the reason for undertaking the project. It allows the project manager and other stakeholders to know what the project is all about.
#2 Project statement
This is also a description of the problems or opportunity that the project must address. Projects always come up as a result of problems or opportunity . As a project manager , you need to know why the organisation is embarking on the project.
#3 Project authorization
This is a list of individuals who are authorised to control and manage the project with the respective authority statement. You need to know those stakeholders that have the power to release fund for the project.
#4 Scope definition
This is a description of the scope of work that the project must include . it can also specify what the project will or will not include.
#5 Project objectives
This is a description of the business benefit that an organisation achieves by performing the project. This must be clearly stated in the project charter as well.
#6 Project description
This is a high level list of what needs to be accomplished in order to achieve the project objectives . This section should also specify when it is deemed that the specified objectives must be met.
#7 Project deliverables
This is a list of deliverables that must be produced at the end of each phase of the project.
#8 Project milestones
The document will also cover the project milestones and cost estimates for each of the milestones. This can also be used to assess at times whether at the end of the day, the project will be under budget or over budget.
#9 General Project Approach
The project charter will also cover the general project approach. This is a short description of the project approach , which includes project deliverables , process stages , quality objectives and project organisation.
#10 Constraints and assumptions
This is a description of the constraints and assumptions that are made when initiating the project, and their impact on scope, time , cost and quality of the project.
This is a list of high level risks involved in undertaking the project. You need to know some of the major positive and negative uncertainties that are likely to impact on the project at the end of the day.
12 Key stakeholders
There is a need to consider the list of key stakeholders for the project. These are people that will be affected positively or negatively by the project. Please not that the list is not exhaustive. You need to continue to add to that list as you continue to identify more stakeholders.
#13 Related documents
This must also contain a list of references to the documents that are used to make assumptions for the projects. When the project starts ,you have to double check these assumptions in order to determine whether they are still true or not.
#14 Project organisational structure
This is a list of key roles and responsibilities as well as signatories for the project. Most importantly, you need to identify those that have powers to release money for the project.
#15 Issuing authority
This is the name of the sponsor and signature or formal acknowledgement of the charter contents. This will let you know those that have power to release money for the project.
Now your take on this article…
I know you might agree with some of the points that I have raised in this article. You might not agree with some of the issues raised. Let me know your views about the topic discussed. We will appreciate it if you can drop your comment. Thanks in anticipation.
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